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5 Mistakes to Avoid When Responding to Negative Reviews

When you run a business, you will inevitably receive some negative reviews. No one is perfect, and that includes businesses. Even the best companies make mistakes from time to time, which is why it’s so important to respond to negative reviews promptly and effectively. How you respond to these reviews can make or break your business. In this blog post, we will discuss 5 mistakes to avoid when responding to negative reviews. You can maintain positive customer relationships and protect your reputation by avoiding these mistakes!

1) Losing Your Temper

The first mistake you can make when responding to a negative review is to lose your temper. It can be difficult to read criticism, especially if you feel that the reviewer is being unfair. However, it’s important to remember that the customer is always right – even if wrong. Losing your temper will only worsen the situation and damage your relationship with the customer.

2) Being Too Proud to Say “Sorry”

Another mistake you can make is to refuse to apologize. Even if you don’t think you did anything wrong, sometimes it’s best to apologize and move on. By saying “sorry,” you show the customer that you’re willing to work with them to resolve the issue. This can go a long way in maintaining a positive relationship with the customer.

3) Stifling Criticism Through Legal Action

Several business owners have sued consumers to suppress bad reviews and social media criticism. A hotel in Hudson, New York, began charging guests $500 every time they left a negative review last year. Then, just a few weeks ago, a company that sells shades and blinds filed a libel lawsuit against two review authors in Chicago. These measures have resulted in a Streisand effect: inadvertently drawing attention to the companies’ profile pages and prompting more vigilant customers to leave one-star ratings on them.

4) Ignoring the Conversation

The fourth mistake to avoid is reacting unemotionally and unaffectedly in the face of a poor assessment to completely disregarding the ramifications of a negative consumer experience. But those reviews aren’t going away anytime soon, and their presence may impact your potential consumers’ purchasing decisions.

To minimize the impact of a bad review, you must communicate with the reviewer—publicly or privately—and provide resolution-driven responses. Make it clear that you care. When responding to consumer comments, be prompt. Leaving it until later might result in you losing the chance to favorably influence the dialogue among yourself, the person who wrote the review, and the rest of your audience.

5) Offering Rewards or Gifts

Lastly, avoid the temptation to offer rewards or gifts in exchange for 5-star reviews. This is a form of bribery, and it’s against the terms of service for many review sites. Not only that, but it can backfire if customers find out. Instead of 5-star reviews, you might end up with even more negative reviews!


These are just a few mistakes you should avoid when responding to negative reviews. Following these tips can maintain positive relationships with your customers and protect your reputation.

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